Some clubs are moving back to face to face meetings. Are you still going to let members who can’t get to your venue stay with your club? Online meetings are one thing but hybrid meetings where some people are remote and some people are in person, need some thought. You can make the experience a good one for everyone.
1. INTERNET CONNECTION
2. LET THE SPEAKER BE HEARD
- The simplest way is to use a mobile phone connected to your club Zoom meeting. Place the mobile phone in a position where the speaker can be seen and heard through the Zoom session on the phone. Online members will have a clear view of the speakers and be able to hear them speaking.
- You can use an omnidirectional speaker attached to a laptop. One example is the JABRA SPEAK 510 speakers. Place this speaker in a central part of the room. Test the acoustics in your venue - some rooms have flat spots and the online members will still have issues.
- Encourage older members who are online to invest in a set of headphones. These increase the quality of the sound.
3. LET THE MEMBERS BE SEEN
- A camera on a tripod attached to the laptop can be turned toward the speaker.
- Use a laptop with its screen turned towards the meeting. The person chairing the meeting and other members can see the online members. This can help to ensure they are properly included in the meeting activities.
- If your venue has a projector this can connect to your laptop but the online speakers will have a large presence in the room.
- Our Rostrum club uses an old television connected to a laptop via a HDMI cable.
- Coach members to make eye contact with the camera as well as the audience.